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How Much Does Microsoft 365 Business Cost? – Frequently Asked Questions

Microsoft 365 For Business is a suite of cloud-based productivity tools and services that are wide-ranging and comprehensive for all your business needs. Other than the usual Microsoft Office apps such as Word, Excel and Outlook, Microsoft 365 also offers other tools that enable and empower businesses with enhanced productivity, streamlined operations and advanced insights in one integrated ecosystem.  

What is included in Microsoft 365? 

There are different levels of subscription that cater to businesses of all sizes, hence it is crucial to understand what they offer to find a plan that fits your business best. Here, we’ve answered the most common questions about the costs of Microsoft 365 and why partnering with BCN will empower you to achieve your overarching business goals. 

How Can Microsoft 365 Business Elevate Your Business? 

Microsoft 365 Business is a comprehensive suite of cloud-based productivity tools designed to help businesses collaborate and operate efficiently. Not only does it include familiar Office apps like Word, Excel, PowerPoint, and Teams, but also business-class email, cloud storage, and advanced security features. When comparing Office 2021 vs Microsoft 365, the Microsoft suite now delivers so much more than its Office 2021 counterpart as it expands to meet the changing needs of businesses.  

One of the best features of Microsoft 365 is its flexibility which allows businesses to tailor their environment beyond the subscription they choose, with the option to select add-ons and upgrades to fit specific business needs. As Microsoft 365 continues to evolve, businesses that are subscribed to the software get to benefit from its developments as well.  

How Much Does Microsoft 365 Business Cost? 

The pricing for Microsoft 365 Business depends on the plan you choose. Here’s a breakdown of the most common plans: 

  • Microsoft 365 Business Basic: £4.90 per user/month + VAT (annual commitment)
    Includes web and mobile versions of Office apps, 1TB of cloud storage, and Teams calls for up to 300 attendees. It also comes with email, standard security and support.  
  • Microsoft 365 Business Standard: £10.30 per user/month + VAT (annual commitment)
    Provides full web, mobile and desktop versions of Office apps, Outlook, SharePoint, Exchange and the PC-Only Access. It has the capacity to host webinars in Teams, with attendee registration and reporting tools. It also comes with 1TB of cloud-storage, business-class email, standard security and anytime phone and web support.  
  • Microsoft 365 Business Premium: £18.10 per user/month + VAT (annual commitment)
    Offers full web, mobile and desktop versions of Office apps, Outlook, SharePoint, Exchange and Access (PC-Only). It also has Advanced Teams functions and features, with webinar hosting and attendee registration and reporting tools. It includes 1TB of cloud storage, business-class email, advanced security, access and data control and cyberthreat protection.  
  • Microsoft 365 Apps for Business: £8.60 per user/month + VAT (annual commitment)
    Focusing on apps more than teams, this comes with desktop versions of Word, Excel, PowerPoint, and Outlook, as well as OneDrive, and PC-Only Publisher and Access apps. Plus 1TB of cloud storage, standard security and anytime support. However, this package excluded chat, meeting and calling.  

These prices may vary depending on promotions or regional differences. If you need advice on which plan works best for your company, here at BCN we can help you select the right plan for your business needs and ensure you get the most value. 

What is included in Microsoft 365 for enterprise packages? 

For businesses that require a significant number of users, complex IT needs and/or specific requirements in terms of security, compliance and flexibility, a Microsoft 365 Enterprise subscription may be a better choice.  

Microsoft 365 Enterprise is designed to meet the needs of larger businesses by offering advanced features, services and management capabilities, as well as a comprehensive suite of productivity, communication, collaboration and automation tools and software.  

These are the different Microsoft 365 Enterprise subscription plans:  

  • Microsoft 365 E3: £33.10 per user/month + VAT (annual commitment)
    Includes web and desktop versions of Office apps, plus Teams, Outlook, Exchange, SharePoint, OneNote, OneDrive, Stream, Bookings, Lists, Forms, Sway, Planner, To Do, PC-only Publisher and Access, Viva Engage, Viva Connections, Viva Insights, Visio, Power Automate, Power Apps and Power Virtual Agents. It also comes with Windows for Enterprise, advanced Teams functions including file sharing within workspaces, 1TB of cloud storage, core security and identity management capabilities.  
  • Microsoft 365 E5: £52.40 per user/month + VAT (annual commitment)
    On top of everything the Microsoft 365 E3 offers, the E5 also includes advanced Teams functions including file sharing within workspaces and audio conferencing for up to 1,000 attendees. It also has 1TB of cloud storage, scalable business analytics with Power BI Pro, and advanced security, identity management and compliance capabilities.  
  • Microsoft 365 F3: £6.60 per user/month + VAT (annual commitment)
    The most economical of the three, this comes with web and mobile versions of Microsoft 365 apps, plus Windows for Enterprise, Teams, Outlook, Exchange, SharePoint, OneNote, OneDrive, Stream, Bookings, Lists, Forms, Sway, Planner, To Do, Viva Connections, Viva Engage, Visio, Power Apps, Power Automate and Power Virtual Agents. It also includes standard security capabilities.  

Are There Any Additional Costs? 

Additional costs may include purchasing extra storage or integrating third-party apps. Opting for a monthly billing option instead of an annual commitment can also affect the per-user pricing.  

On the surface, it may seem like licensing Microsoft 365 Business can be costly, but these plans come with additional features such as antivirus protection software and mobile device management that can very quickly add up and become more expensive when outsourced. In the long run, it may be more worthwhile to commit to a Microsoft 365 subscription to save costs for your company.  

At BCN, we provide transparent pricing and help you plan for any additional services your business may need. 

Can I Get Discounts for Volume Licensing? 

Yes, businesses with a larger number of users can benefit from volume licensing discounts. Our team at BCN can work with you to determine the best licensing options for your company and ensure you’re getting the most competitive pricing available. 

Can I Switch Between Plans? 

Yes, Microsoft 365 is flexible, allowing you to upgrade or downgrade between plans as your business evolves. At BCN, we make switching plans simple and hassle-free, ensuring a smooth transition without interrupting your business operations. 

Why Choose BCN for Microsoft 365? 

Every business has a unique set of needs when it comes to choosing, building or deploying the right Microsoft 365 environment. It is crucial to ensure that your teams have all the tools, applications and integrations they need to do their jobs effectively and efficiently. Microsoft 365 can meet these criteria when deployed properly.   

BCN is a certified Microsoft Solutions partner that is well-placed to help you choose and deploy a Microsoft 365 environment that meets the needs of your teams and your stakeholders as well as empowers you toward achieving your business goals.  

Our position as a leading Microsoft Solutions partner also provides us with access to exclusive funding programs that allow us to pass cost savings on to our customers. We can support your Microsoft 365 setup with expert advice and hands-on assistance, integration with additional managed services, insights-based decision making and keeping security front and centre to ensure all users are protected.  

To find out more about how Microsoft 365 can support your business, or to get personalised advice on choosing the right plan, get in touch with our team today.

 

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